Purchase Requisition & Approval System

Managing purchase requisitions through manual forms, emails and disconnected approval processes can create delays, limited visibility and inconsistent tracking.

Business teams need a structured way to submit purchasing requests, route them to the appropriate approvers and monitor their progress.

The organization required a centralized solution to improve the purchase request lifecycle and provide better visibility for requestors, approvers and procurement teams.

We designed a digital purchase requisition and approval management solution to centralize purchasing requests and support a structured review process.

The application provides a consistent interface for submitting purchase requests, capturing relevant business information, routing requests for review and tracking approval status.

The solution can integrate with SharePoint and Microsoft Power Platform to support request management, workflow automation, notifications and centralized record keeping, where implemented.

The solution establishes a consistent process for managing purchase requisitions and improves visibility into request status and approval progress.

Centralized request records and structured approval workflows help reduce reliance on manual follow-ups, support accountability and provide a foundation for more efficient procurement operations.

Digital purchase requisition submission
Centralized request tracking
Structured approval routing
Approval status monitoring
Request history and record management
Automated notifications and reminders
Procurement process visibility
SharePoint-based request storage

Project Overview

A digital business application designed to manage purchase requisitions through a structured request and approval process. The solution helps employees submit purchasing requests while enabling approvers and procurement teams to review and track requests centrally.

Business Challenge

Manual purchase requisition processes can involve email-based submissions, disconnected approval steps and limited visibility into request progress. These challenges can make it difficult for requestors and procurement teams to track outstanding approvals and maintain consistent records.

Our Solution

We designed a centralized purchase requisition management solution that supports structured request submission, approval routing and request tracking.

The solution provides a consistent process for capturing purchase requirements, managing approval stages and maintaining centralized request records.

Key Capabilities

• Purchase requisition submission
• Structured request information and validation
• Approval routing and review
• Request status tracking
• Centralized requisition records
• Approval notifications
• Request history and auditability

Technology Stack

Add the technologies actually implemented in this project, such as SharePoint Online, Power Apps and Power Automate.

Business Impact

The solution supports a more structured procurement process, improves visibility into purchase request status and reduces reliance on manual follow-ups. Centralized records also support accountability and consistent request management.