Pool Car Management System

• Vehicle booking requests were managed through emails, spreadsheets, and manual coordination.

• Employees had limited visibility into vehicle availability and existing reservations.

• Fleet administrators faced difficulties managing booking conflicts, approvals, and vehicle allocation.

• Tracking vehicle usage, maintenance schedules, and fleet utilization required manual effort.

Developed a responsive Power Apps application integrated with SharePoint Online and Power Automate to digitize the pool car reservation lifecycle.

• Employee self-service portal for vehicle search, booking requests, and reservation tracking.

• Vehicle availability calendar with booking conflict validation.

• Automated approval workflows with notifications and approval status tracking.

• Fleet administration module to manage vehicle details, availability, maintenance, and booking records.

• Management dashboard for reservation trends, vehicle utilization, and fleet reporting.

• Reduced manual coordination and administrative effort for vehicle reservations.

• Improved visibility into vehicle availability and booking status.

• Minimized double bookings through centralized reservation management.

• Enabled better fleet utilization monitoring and maintenance planning.

• Improved employee experience through self-service booking and automated notifications.

Centralized vehicle booking and reservation management.
Automated booking approval and cancellation workflows.
Vehicle availability calendar and conflict validation.
Fleet utilization and reservation dashboards.
Role-based access for employees, approvers, and fleet administrators.